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In short: Things gets out of sync with reality.

To make sure you stay on top of your tasks and projects, I recommend doing a weekly review.

In a weekly review, you make sure your task manager is up to date.

You bring your system back in line with reality.

And you take a look at all of your projects and prioritize.

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So how do you run a weekly review?

Every Sunday, I take 30 minutes and I:

1. Process my inboxes (email & task manager)
2. Review tasks and projects in my task manager to make sure they’re all still relevant and up to date
3. Check which events and deadlines are coming up, say in the next two weeks
4. Schedule some tasks ahead of time, if prudent

Why do I do this?

• It makes me feel confident that nothing will slip through the cracks
• It helps me get stuff done on time
• It allows me to prioritize my work
• It helps me reply to people in a timely manner
• It makes me more reliable
• It eliminates that nagging feeling that I’m forgetting something

To-do

• [ ] Do a brain dump. Add any tasks or projects you come up with to the Things inbox.
• [ ] Process your physical inbox. Create tasks in Things for each item in your physical inbox that you want to take action on.
• [ ] Process your email inbox. Use Mail to Things to forward emails you need or want to take action on to your Things inbox.
• [ ] Process your Things inbox. Assign each task to an area or to a project.
• [ ] Go through each of your projects. One by one, ask: